Practical İnformation

PRACTICAL INFORMATION FOR
THE HIGH LEVEL PARTNERSHIP FORUM FOR SOMALIA IN ISTANBUL
(HLPF ISTANBUL)
ON 23-24 FEBRUARY 2016

Registration Forms


1. Date

Turkey warmly welcomes participants to the High Level Partnership Forum on Somalia in İstanbul. The meeting will take place on 23-24 February 2016.
 
The logistical and administrative arrangements for the meeting is being undertaken by the HLPF Istanbul Logistics Team.

The Team will be the main point of contact for administrative and logistical matters and can be contacted at Contact.hlpfistanbul@mfa.gov.tr

This note will be regularly updated and published on HLPF İstanbul website that is available on http://hlpfistanbul.mfa.gov.tr

2. Meeting Venue & Accommodation

2.1 Meeting Venue
HLPF Istanbul will be held at:

Conrad Istanbul Bosphorus Address                       : Barbaros Bulvarı No:5
34353 Beşiktaş/İstanbul

Telephone                   : +90 212 310 2525
Contact person           : Gülin Genç
e-mail                         : gulin.genc@hilton.com
Mobile                        : +90 530 567 4267
Website                       : http://conradhotels3.hilton.com/en/hotels/turkey/conrad-istanbul-bosphorus-ISTHCCI/index.html  

2.2 Suggested Hotels:

Delegations invited to the HLPF Istanbul are recommended to stay at the meeting venue above and other hotels listed below. Please contact listed hotels through indicated links:

Hilton ParkSA İstanbul
Address                       :Vişnezade Mh.Bayıldım Cd. No:12
34357 Beşiktaş/İstanbul

Telephone                   :+90 212 310 12 00
Contact person           : Gülin Genç
e-mail                          : gulin.genc@hilton.com
Mobile                         : +90 530 567 4267
Website                       : http://www3.hilton.com/en/hotels/turkey/hilton-parksa-istanbul-ISTPHTW/

AC İstanbul Maçka by Marriott
Address                       :Süleyman Seba Cd. No:75
34357 Beşiktaş/İstanbul

Telephone                   : +90 212 327 2828
Contact person           : Diler Çelebi
e-mail                          : dcelebi@achotelmacka.com
Mobile                         :+90 531 103 9633
Website                       : http://www.marriott.com/hotels/travel/istac-ac-hotel-istanbul-macka/

The delegations will make their own bookings. Due to busy season, the delegations are highly recommended to book their rooms as soon as possible.

Shuttle services will be provided from suggested hotels to the main meeting venue during the meeting days in the morning and in the afternoon.

3. Working language and interpretation:

The meeting will be conducted in Turkish, Somali and English languages. Simultaneous translation services will be provided in Turkish, Somali and English languages.

4. Information desk:

An information desk will be set up in the meeting venue.

5. Lunch:

Luncheon will be provided to the participants during 2 days of the meeting.
 
6. Prayer rooms:

Prayer rooms will be available for delegate use throughout the meeting.

7. Accreditation & Meetings:

7.1 Accreditation
As mentioned in point 7.5 below, delegations are allowed 1+2 participants at the conference. Delegations should send their registration forms for all their participants to HLPF Istanbul jointly. Delegations must fill in the attached registration form and submit the completed form to Registration.hlpfistanbul@mfa.gov.tr by 11 February 2016.

The accreditation of the international press members will be made through the General Directorate of Press and Information http://www.byegm.gov.tr/english/announcement/press-release-somalia-6th-high-level-partnership-forum-23-24-february-2016/90646

7.2 Main Meeting Room Access
Accreditation passes will be provided to registered delegates in the morning of the first day of the meeting by HLPF Istanbul Logistics Team. The badges must be displayed and worn at all times while within designated access-controlled zones.

7.3. Security
The Security measures of the Summit will be taken by the competent authorities of the Republic of Turkey.

The lists of the Security Personnel accompanying the Official Delegations and the information concerning the types and serial numbers of their side arms, the amount of ammunition and the numbers, types and frequencies of the communication equipment should be given to the Ministry of Foreign Affairs beforehand. Please fill in the Security Personnel and Communication equipment form which is available on HLPF İstanbul website.

7.4 Visa Requirements
Visa applications for the HLPF Istanbul should be made in accordance with the Turkish visa regime and regulations. Please note that a passport valid for at least 6 months as from the date of your arrival in Turkey is required. More information about visa requirements can be found at https://www.evisa.gov.tr

7.5 Seating Arrangements
Seating arrangements of the participating delegations will be done according to the names of the countries in English alphabetical order. The names of the countries will be indicated by placates on the table. Behind the seat of each Head of Delegations (HoDs) 2 chairs will be allocated for every delegation.

7.6 Bilateral Meetings
Rooms will be available for the HoDs who wish to hold bilateral meetings. Necessary logistical assistance will be provided by the HLPF Istanbul Logistics Team at the meeting venue. Delegations wanting to make use of these meeting rooms are asked to inform the day and time of the request to Contact.hlpfistanbul@mfa.gov.tr Meeting rooms will be allocated on a first-come, first-served basis.

7.7.Listening Room
A listening room will be available for those who cannot follow the meeting due to limitation in number for each delegation.

7.8 Interventions
Each session will allow for a limited number of interventions from the floor, for a maximum of 3 minutes each. Delegations are invited to inform Contact.hlpfistanbul@mfa.gov.tr until 4 February 2016 if they would like to make a floor intervention and indicate which session.

8. Transport:

The Ministers, Secretary Generals of International Organizations and their accompanying delegates arriving together at the Istanbul Atatürk Airport will be met and escorted to a VIP lounge by a Liaison Officer.

HoDs at the level of the Minister and Secretary General will be provided with a VIP car for the duration of their stay in Istanbul.

All registered participants will be entitled to access the airport shuttle service. They will be provided with airport transfer to and from the city on arrival/departure.

Programs for the shuttle service will be available at the information desk in the hotel.

9. General Information:

10.1 Istanbul
Istanbul, with its historical peninsula, countless sights and timeless beauty is a unique city that has been capital to many civilizations from past to present and still continues to be home to residents from all over the world. For more information: http://www.goturkey.com/en/city/detail/istanbul

10.2 Climate
Istanbul has a borderline Mediterranean climate, humid subtropical climate and oceanic climate, due to its location in a transitional climatic zone. Please visit:
http://www.mgm.gov.tr/en-US/forecast-cities.aspx?m=ISTANBUL

10.3 Time zone
Turkey is in the Eastern European Time (EET) Zone (UTC/GMT +2 hours).

10.4 International dialing codes
The country code for Turkey is 90. The area code for Istanbul is 212 for the European side and 216 for the Asian side. To make an international phone call, dial 00 + country code + phone number.

10.5 Electricity supply
The main voltage for electricity is 220V and 50Hz. Central European type wall socket (two-pin plugs) is standard in Turkey.